RTTUZYUW RHOIAAA0001 1191353-UUUU--RHSSSUU.
ZNR UUUUU

R 280855Z APR 16

FM COMNAVPERSCOM MILLINGTON TN
TO AIG 9226
INFO COMNAVPERSCOM MILLINGTON TN//PERS2//

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SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 16-09//

SECINFO/-/-//
MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN//

REF/A/DOC/DODFMR VOL 9 CHAPTER 8//
REF/B/MSG/CNO WASHINGTON DC DTG R 172044Z APR 16//

NARR/REF A PROVIDES SUPPLEMENT INSTRUCTIONS ON THE PAYMENT OF ALLOWANCES 
AUTHORIZED BY THE JOINT TRAVEL REGULATION (JTR).  REF B IS NAVADMIN 066/16 
WHICH PROVIDES NAVY AUDIT DOCUMENT RETENTION GUIDANCE.//

GENTEXT/REMARKS/1. PASS TO ADMINOFF, PERSOFF, CCC/NC, AND DISBO.
THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS
OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES.

2. ISSUE 160901: TRAVEL CLAIM CONTROL AND SUBMISSION PROCEDURES. CONGRESS 
MANDATED THAT THE DOD HAVE AUDITABLE FINANCIAL STATEMENTS IN PLACE BY 
30 SEP 2017.  AN INDEPENDENT PUBLIC AUDITOR (IPA) PERFORMED AN AUDIT ON 
THE NAVY IN THE FORM OF THE FY 2015 SCHDULE OF BUDGETARY ACTIVITY (SBA), 
TO DETERMINE IF THE SBA WAS FAIRLY STATED.  THE IPA ISSUED 220 NOTICES OF 
FINDINGS AND RECOMMENDATIONS (NFR) BASED ON THE NAVY'S INTERNAL CONTROL 
ENVIRONMENT.  THE IPA DETERMINED THE NAVY COULD NOT CONSISTENTLY PROVIDE 
DOCUMENTED EVIDENCE  OF FINANCIAL EVENTS.  AS A RESULT OF THE ISSUES 
IDENTIFIED, THE IPA COULD NOT ISSUE AN AUDIT OPINION DUE TO THE LACK OF 
EVIDENCE REQUIRED.  

THIS MESSAGE IS PROMULGATED TO ADDRESS TWO SIGNIFICANT NFR'S AND TO 
REITERATE ESTABLISHED POLICY. 

A.  NFR 2015-0025: CONTROLS OVER TRAVEL VOUCHER SUBMISSIONS ARE NOT 
OPERATING EFFECTIVELY. THE ISSUE IS THE NAVY LACKS CONTROLS TO TIMELY 
IDENTIFY TRAVEL VOUCHERS SUBMITTED AFTER THE REQUIRED DUE DATE. IAW REF A,
PARAGRAPH 0806--SUBMISSION OF TRAVEL CLAIMS, THE TRAVELER MUST SUBMIT ALL 
CLAIMS INVOLVING TEMPORARY DUTY (TDY) AND PERMANENT DUTY TRAVEL (PDT) 
WITHIN FIVE WORKING DAYS OF RETURN TO OR ARRIVAL AT THE PERMANENT DUTY STATION
(PDS). CORRECTIVE ACTION PLANS (CAP) THAT SHOULD BE IMPLEMENTED AT THE LOCAL 
COMMAND AND TRAVEL CLAIM PROCESSING SITES IMMEDIATELY SHOULD ENTAIL:
	1. COMMAND'S SHOULD REVIEW PROSPECTIVE GAIN REPORTS TO IDENTIFY 
	TRAVELERS ARRIVING WITHIN THE WEEK AND THOSE WHO HAVE UNSUBMITTED 
	TRAVEL VOUCHERS. 
	2. TRAVEL PROCESSING SITES AND PSD'S SHOULD MATCH THE RECEIPT 
	OF PDT TRAVEL CLAIMS WITH THE PROSPECTIVE GAIN (PG) REPORT AND 
	THE SUBMISSION OF THE SG03 EVENT (GAIN PACKAGE).
	3. LOCAL COMMAND PERSONNEL COORDINATORS (CPC) WILL ENSURE 
	TRAVELERS ARE AWARE OF THE 5 WORKING DAY VOUCHER SUBMISSION 
	REQUIREMENT AND THAT EVERY EFFORT IS MADE TO STRICTLY ADHERE TO 
	THE PROVISIONS OF REF A.

B.  NFR 2015-0027: TRAVEL VOUCHERS ARE NOT PROPERLY APPROVED. THE ISSUE IS 
NAVY APPROVING OFFICIALS (AO) ARE NOT CONSISTENTLY ADHERING TO THE POLICIES 
AND PROCEDURES RELATED TO THE REVIEW AND APPROVAL OF TRAVEL ADVANCES AND 
VOUCHERS IAW WTIH THE APPROVING OFFICIALS RESPONSIBIILTIES AS DEFINED IN 
REF A. CORRECTIVE ACTION PLANS (CAP) THAT SHOULD BE IMPLEMENTED AT THE LOCAL 
COMMAND AND TRAVEL CLAIM PROCESSING SITES IMMEDIATELY SHOULD ENTAIL:
	1. PUBLISH AN AO CHECK LIST BASED ON PROVISIONS OF DODFMR VOLUME 9, 
	CHAPTER 8, PARAGRAPH 080501.  THIS CHECK OFF LIST IS BE A "SUPPORTING 
	DOCUMENT" FOR EACH TRAVEL VOUCHER THE AO APPROVES.  THE AO WILL 
	COMPLETE AND RETAIN THESE SUPPORTING DOCUMENTS FOR ALL CLAIMS.
	FOR PDT CLAIMS THE AO WILL MANUALLY FILL OUT AND ATTACHED TO 
	EACH PDT CLAIM THE AO APPROVES FOR PAYMENT. 
	2. ALL COMMAND'S WILL PERFORM ANNUAL VALIDATION OF THE EXISTENCE, 
	VALIDITY AND CURRENCY OF ALL AO DD FORM 577'S.
	3. FOR PDT TRAVEL THE CERTIFYING OFFICIAL (CO) WILL BE REQUIRED TO 
	RETAIN A COPY OF THE ELECTRONIC FILE CERTIFICATION SCREEN SHOT AND 
	TRAVEL VOUCHER DETAILS PAGES OF WINIATS TO EVIDENCE THE PAYMENT 
	APPROVAL (OUTLAYS/EXPENDITURES).

3.  NAVY AUDIT DOCUMENT RETENTION GUIDANCE. ALL COMMAND'S AND CPC'S AND TRAVEL 
PROCESSING SITES SHOULD ENSURE THEIR FAMILIZATION WITH THE CONTENTS OF REF B.  
REF B PROVIDES UPDATED GUIDANCE AND INFORMATION ON THE NAVY'S DOCUMENT 
RETENTION GUIDANCE RELATED TO FINANCIAL STATEMENT AUDITS.  THIS UPDATED 
GUIDANCE IS EFFECTIVE 29 JAN 15 PER DASN-(FM&C)FMO (FINANCIAL OPERATIONS) 
MEMORANDUM ON REVISED DOCUMENT RETENTION REQUIREMENTS TO SUPPORT DON'S 
FINANCIAL STATEMENT AUDITS.

4. BUPERS 706/OPNAV (N10) POC IS MR. RENATO NAD AT RENATO.NAD@NAVY.MIL OR DIAL 
(703) 604-6992. PERS-22 POC IS MR. RON ATES AT EMAIL RON.ATES@NAVY.MIL OR DIAL 
(901) 874-4363.

5. REQUEST WIDEST DISSEMINATION.//

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